NOTICE TO BIDDERS

SECTION 00 11 13

2025 Sanitary Sewer Lining Project

SEH No. CLARN 185759

Notice is hereby given that the City Council of the City of Clarion will conduct a public hearing on the plans, specifications, form of contract and estimate of cost for the construction of the 2025 Sanitary Sewer Lining Project

at the regular City Council meeting on July 1, 2025 at 5:00 p.m., at Clarion City Hall, 121 1st Street SW, Clarion, Iowa 50519. Any interested person may appear and file objections to the proposed plans, specifications, form of contract or estimated cost. After hearing objections, the City of Clarion shall, by resolution, enter its decision on the plans and specifications.

Notice is hereby given that sealed Bids will be received by the City of Clarion City Clerk until 2:00 p.m., on June 26, 2025, at the City of Clarion City Hall, at which time and place they will be publicly opened and read aloud, for the furnishing of all labor and material for the construction of the 2025 Sanitary Sewer Lining Project.

On July 1, 2025 at 5:00 p.m., at the Clarion City Hall, 121 1st Street SW, Clarion, the City Council of the City of Clarion shall consider the construction bids received and either award a contract, reject all bids, or adjourn action thereon to a subsequent meeting of the City Council.

Major components of the Work include:

Base Bid:

·         Approximately 3,815 LF 8” CIPP

·         Approximately 43 service reinstatements

Alternate 1:

·         Approximately 43 each Injection Grouting of Service Connection

·         Approximately 215 gallons of chemical grout

Alternate 2:

·         Approximately 43 each 3’ T-Liner installation

Alternate 3:

·         Approximately 43 each 35’ T-Liner installation

The work shall be constructed on US Hwy 3 between 1st St NE and 10th St NE in the east central part of the City, on US Hwy 3 between 2nd St NW and the railroad track in the west central part of the City and 8th St NE between 2nd Avenue NE and 3rd Avenue NE in the northeast part of the City.

Bids shall be on the form provided for that purpose and according to the Bidding Requirements prepared by Short Elliott Hendrickson Inc. (SEH®) dated June 5, 2025.

Electronic and paper copies of the Bidding Documents may be obtained from the Issuing Office of SEH located at:

Short Elliott Hendrickson, Inc.

10 North Washington Avenue

Suite 110

Mason City, Iowa 50401

641.424.6344

Complete digital image (.pdf) copies of the Bidding Documents, Contract Documents, and Plans and Specifications are available for download at no cost at https://www.questcdn.com. These documents may be viewed or downloaded by entering eBidDocTM Number 9726964 on the QuestCDN Search Projects page. For assistance and free membership registration, contact QuestCDN at 952.233.1632 or info@questcdn.com. Website registration is necessary to ensure that prospective bidders remain informed of addendum and other essential communications prior to the bid date.

A refundable deposit of $150.00 will be required for paper copies of the Plans and Project Manual. In order to receive a refund, both Plans and Project Manual must be returned in complete and re-useable condition. In addition, they must be returned in said condition within fourteen days after award of the project. Failure to comply with any requirements will result in forfeiture of the deposit.

Work under the proposed contracts shall commence upon the issuance of a written Notice to Proceed and shall be completed within the following time requirements:

The Work will be substantially completed on or before the dates noted below and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates noted below:

                        Substantial Completion              December 31, 2025

                        Final Completion                       January 15, 2026

Substantial completion is defined as follows: All work is complete except for finish grading of turf restoration areas, seeding and minor clean up and the system is operating as intended.

The contract times noted are subject to any extension which may be granted by the City Council of Clarion, Iowa.

Each bid must be made out on a Bid Form furnished in the Project Manual and obtained from SEH or on a computerized Bid Form furnished by the bidder. Bidder must place a bid for the Base Bid and at least one alternate bid. Bidder may place a bid for all alternate bids. Bid Forms furnished by the bidder shall replicate the Bid Form furnished in the Project Documents Manual. Each bid shall be sealed in an envelope marked “Bid for the 2025 Sanitary Sewer Lining Project. Each bid must be accompanied in a separate envelope by a bidding check or bid bond in an amount equal to five percent (5%) percent of the bid price, said check being either a certified or cashier's check, drawn on a bank in Iowa, or a bank chartered under the laws of the United States, or a Certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, and made payable to the City of Clarion, Iowa, as security that the bidder will furnish the required bonds and enter into a contract within ten (10) working days, excluding Saturday, Sunday, and holidays, after the award of the contract to him.

Bidders shall not be permitted to withdraw their bids for a period of thirty (30) days after the same are opened.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor.

Pursuant to Chapter 73 of the Code of Iowa, out-of-state bidders are hereby advised of the Iowa Bidding Preference Law extending to Iowa firms any preference which may be (a) strict preference, (b) reciprocal preference, or (c) combination preference and reciprocal. Application of such preference will be extended from any "public improvement" as defined in Chapter 73A of the Code of Iowa.

Bidders shall be expected to comply with Chapters 91C and 103A of the Code of Iowa concerning the registration and bonding of construction contractors and the successful bidder shall be required to supply the City of Clarion City Council with proof of said compliance.

Payment for said “2025 Sanitary Sewer Lining Project” will be made from the General Funds of the City of Clarion, or from such other funds as may be legally used for such purposes. Monthly estimates will be submitted to the ENGINEER and payment will be made to the CONTRACTOR in the amount of ninety-seven percent (97%) of said estimate on or about the twentieth of the following month. Final payment will be made not sooner than thirty (30) days following final acceptance of the work by the City of Clarion, Iowa.

The bidder's attention is called to the prompt payment to the subcontractors under Chapter 573.12 of the Code of Iowa.

Plans and specifications governing the construction of the proposed improvements have been prepared by SEH, 10 N Washington Avenue, Suite 110, Mason City, Iowa, which plans and specifications, and also prior proceedings of the Clarion, Iowa, City Council referring to and defining said proposed improvements, are hereby made a part of this notice and the proposed contract by reference, and the proposed contract shall be executed in compliance therewith.

Copies of said plans and specifications are now on file in the office of the City Clerk, for examination by bidders.

The City of Clarion encourages bids from qualified minority and female contractors.

All bids shall NOT include Iowa Sales Tax for materials used in the project. Upon award, the successful bidder shall immediately provide a listing of subcontractors and associated Federal ID or Social Security Numbers for both the contractor and subcontractors. The City will register the contractor and subcontractors with the Iowa Department of Revenue and will provide appropriate certificates to the contractor for distribution and use.

The City of Clarion reserves the right to reject any and all bids and to waive technicalities and irregularities.

Bids shall be directed to the City Clerk, securely sealed and endorsed upon the outside wrapper, “BID FOR THE 2025 SANITARY SEWER LINING PROJECT.” The City of Clarion reserves the right to reject any and all Bids, to waive irregularities and informalities therein and to award the Contract in the best interests of the City of Clarion.

Clint Middleton

City Administrator

121 1ST Street SW

Clarion, IA 50525